How to Hire the Community Gallery

If you are interested in holding an exhibition in the Community Gallery then please contact the Education Officer for more information.

Petersfield Museums Community Gallery

Our temporary exhibition gallery, located in the Flora Twort Gallery, is available to hire for individual artists, local community groups and schools. Situated a short walk from the square in beautiful surroundings, it is the ideal place to hold an exhibition.

Room Terms and Conditions of Use

All exhibitions must be approved by the Museum prior to their installation in the gallery. The exhibition must stay within the confines of the community gallery.

Exhibitors must be aware that this room is also used for educational activities and has full public access when the gallery is open. The Museum reserves the right to run activities in the room during opening hours, and for booked groups outside the advertised opening times.

The Room is open to general visitors between Tuesday and Saturday from 10:00am to 4:00pm. Visits outside these hours may be made by prior arrangement. Private views must be held outside of normal opening hours. If the exhibitor wishes to invite individuals or groups during opening hours this must not interfere with the general visitor enjoyment of the exhibition.

Temporary signage must not be installed without prior consent from the education officer.

The museum reserves the right to control the environmental conditions (light and temperature) throughout the building, in order to protect the costume and art. Changes to the conditions must not be made without prior consent from the education officer.

Exhibitors must not interfere with the day to day running of the museum or the work of the museums staff and volunteers.

Setting up and Taking down

The Flora Twort Gallery is closed to general visitors on Mondays, so all exhibitions must be set up and taken down on this day, unless agreed otherwise. The building will be available between 9:00am and 4:00pm.

Take down 9:00am –12:00pm

Set up 1:00pm - 4:00pm

The exhibition must be displayed in a way that will not alter or damage the room or display boards once it has been removed. Fixatives must be supplied by the exhibitor and approved prior to use.  As storage space is very limited all packaging materials must be removed from the site. A member of staff will be available to advise exhibitors but will not be responsible for hanging the work.

Access to the room is available through the main door of the Gallery. The closest parking is on the square although parking in the church grounds may be possible by prior arrangement.

The museum is staffed until 4pm; the museum staff have the right to leave at this time unless previous arrangements have been made.

Insurance 

Please make your own arrangements for insuring your exhibition. This should include transport, mounting and accidental damage.

Publicity

The Museum will create a poster and press release to be sent to local press and the museum's mailing list. The exhibitor must provide the museum with images for the poster and publicity, and a short description (max 300 words) about their work at least a month before the start of the exhibition. 

If you wish to create your own poster and press release then it must display the Museum’s details and be approved by the Museum before it is distributed. A template of the Museum’s logo can be provided.

Price Guide 

 

 

Price

1 week

£75

2 weeks

£100

3 weeks

£150

4 weeks

£200

6 weeks

£250

8 weeks

£300

 

The Museum will charge a 20% commission on all sales.

50% deposit is payable at the time of booking, this is non refundable if the exhibition is cancelled. The balance will be due at the start of the exhibition.

This price includes the use of ten A1 and three A2 sized frames if required.

Charities and school groups may hire the gallery free of charge for one week only. Additional weeks are charged at £50 per week.

Private Views

Any private view arranged must be for a minimum of two hours to ensure adequate time for setting up and clearning away. The first two hours are charged at a fee of £25, all additional hours are charged at £10 per hour.

Exhibitors may provide refreshments. Glasses and cups are available free of charge. All breakages will be charged to the exhibitor. All food and drink must be kept inside the Community Gallery.

Security

The Museum is staffed during opening hours. The member of staff is usually located in the Foyer. However they may be temporarily in another part of the building.

There is only one access point during opening hours unless another is unlocked temporarily due to a visitor’s personal requirement.

The building is alarmed when closed and this alarm is linked to a security company. There are security bars fitted to all ground floor windows.

The room will not be stewarded during opening hours but all museum organised activities taking place inside it will be supervised by a member of staff. If exhibitors require stewarding at all times, they must arrange this themselves.

Sales

All sales of work will be handled by museum staff and a record kept, the exhibitor will then receive a check for 80% of the total sum (the museum takes 20%) at the end of the exhibition period.

Contact Details

Amanda Harwood

Flora Twort Gallery

Church Path Studio

21 The Square

Petersfield GU 32 3HS

01730 260756

education@petersfieldmuseum.co.uk

www.petersfieldmuseum.co.uk

Price Guide

Gallery Hire per week
1 week £75

2 weeks £100

3 weeks £150

4 weeks £200

Gallery hire for schools/colleges/
community groups working in
conjunction with the museum
1 week free

Any additional week £50

Private viewings

£25 for the first two hours (minimum)
£10 for every additional hour

Commission on all sales
20%